Welcome to the NLCC Semi-annual Meeting How to Attend page.
You will find detailed information to make your attendance and participation in the NLCC Semi-annual Meeting enjoyable as well as comfortable.
If you have any questions that are not answered here or elsewhere on the website, please feel free to email email@example.com.
At the very least, you need a telephone and a computer. The virtual platform we will be using has an audio hook-up through the telephone. Although you may not be able to see anyone, you can hear the discussions and use the soft copies on your USB drive (or downloaded from the venue web page) and the hard copies in your packet will enable you to participate.
Ideally a computer, internet access, web camera, and a headset with a mic is recommended to fully participate in the meeting. The equipment enables you to access the virtual convening space to see the agenda, locate and access the meeting rooms, and read about the presenters and the descriptions of each topic.
If you have any questions about your equipment, please feel free to email firstname.lastname@example.org and if she doesn’t know the answer, she’ll put you in contact with someone who does.
As you know the COVID-19 pandemic has curtailed the opportunities to meet in person and many organizations have turned to the virtual world to hold conferences, trainings, and meetings. The NLCC T/TA Center is no different.
We polled our NLCC Cohort and found that most preferred the virtual platform that Zoom provides. In addition, the NLCC T/TA Center team researched the available platforms that would meet the needs and expectation of the NLCC Cohort, the NLCC T/TA Center and the Administration for Native Americans. Zoom was the platform of choice for this meeting.
The week before the event, please update Zoom on your device to ensure the best possible connection to attend and participate in the semi-annual meeting. https://support.zoom.us/hc/en-us/articles/201362233-Upgrade-update-to-the-latest-version
Frequently Asked Questions about Zoom:
What is Zoom?
Zoom is a video conferencing service that allows you to host video conference calls with large groups of people. Zoom offers a no charge option with limitations. Paid for options have different levels of conferencing available.
What do I need to attend the meeting on Zoom?
Ideally, we’d like to see you and hear you during the event. Here’s a list of the basic equipment and services needed to attend a Zoom meeting.
- A computer, laptop, tablet, or smartphone.
- An internet connection of at least 1.0 Mbps per user for this event.
- An internet browser
- A microphone and a speaker—or, alternately, a teleconferencing headset.
- A built-in camera or external webcam.
- Download the Zoom app onto your computer, tablet, or phone at least a day BEFORE the NLCC Semi-annual Meeting.
You can also go to the Zoom page on system requirements for specific information for your computer, operating system, web camera, etc. https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux#bandwidth
Do I need a Zoom account to participate in the meeting?
For the breakout rooms during this meeting, yes. For attending presentations without breakout rooms, then no you don’t need a Zoom account.
To better manage the breakout rooms, we are asking all attendees to obtain a free Zoom account https://zoom.us/signup so, we can streamline the breakout room assignments.
Upon registration, you will receive a link to the virtual agenda that will have all the Zoom links (Meeting ID and Passwords) for each session. You will also receive an Outlook invitation after registration with the Zoom link and meeting passcodes for each session.
How do I use Zoom to attend the NLCC Semi-annual Meeting?
Here’s a quick, step-by-step rundown on how to get Zoom up and running on your computer or mobile device.
- Download the Zoom app (for free) from the Apple Store or Google Play. Then install the Zoom app on your computer.
- To join a meeting, click the blue Join button and enter the Meeting ID or meeting URL. The meeting may be password-protected, and if that’s the case you’ll be given a password along with the Meeting ID.
- When you click to join, a delay may occur as the host clears you to pass through the Waiting Room and enter the meeting proper.
How do I control my video and audio when I’m in Zoom?
- The buttons to start video and unmute audio are in the bottom left corner of your screen—a white microphone icon and a white video camera icon.
- When video is stopped or audio is muted, the icon will have a diagonal red line through it. To start the video again or unmute the audio, just click on the button and it will switch on.
- You can also hold down the spacebar to temporarily unmute audio, and then mute it again by taking your finger off the spacebar.
How do I access breakout rooms during the meeting?
During the breakout session, each registrant will automatically be moved to the assigned space.
- The NLCC T/TA Center will assign all registered participants to breakout rooms for workgroups or discussions.
- Each breakout room will have a facilitator.
- When the breakout session is concluded, the registrants will be moved back into the plenary space.
How can I let others that I want to speak?
In the lower left corner is a raise hand image, that you can click on. Or enter in the chat box that you would like to speak next.
Can I use my dual screen setup?
Yes, you can. You can set up a dual-screen display to see all the speakers in one window and screen-share content in a separate window. This is great if you’re in the middle of a presentation and want to see what’s being displayed on someone’s desktop but also want to keep track of who’s talking.
- To set up dual monitors, go to the Video Settings tab once you’re logged into a meeting, go to the General section, and click the checkbox for “Use dual monitors.”
How can I access Zoom outside of the Semi-annual Meeting?
Practice Sessions – Upon Request
The NLCC T/TA Center wants the virtual experience to be the best it can be for all participants. If you feel you need practice in the virtual world, please contact Tracy Kieffer at email@example.com and we’ll set up a day and time to show you the virtual venue and give you some practice time to acclimate to the convening space.
Who should attend the NLCC Semi-annual Meetings?
Anyone who is connected with the project, such as project director/coordinator/ lead, principal investigator, project staff, Masters, Apprentices, Teachers, Teacher Candidates, Mentors, Partners, Board/Advisory Committee members, Tribal administrators (finance, grant manager, grant writers), Tribal Council members, others interested in language, outside evaluators, and anyone else in your community interested in your work.